How Portiva Keeps Medical Transcription Services HIPAA Compliant | Portiva |

How Portiva Keeps Medical Transcription Services HIPAA Compliant

August 20, 2020 by portiva

Ever since the Health Insurance Portability and Accountability Act became law in 1996, hospitals have worked diligently to protect their patients’ information. As more hospitals look to outsource their medical transcription to save time for their doctors, questions about whether or not the company that does the note transcription will follow the guidelines and stay HIPAA compliant are questions that hospitals must ask. Luckily, Portiva takes pride in ensuring that our transcription services remain HIPAA compliant. 

What It Means to be HIPAA Compliant

For people outside of the medical field, they may have heard the term “HIPAA compliant” before but are not aware of what meets this standard. To be HIPAA compliant, medical institutions and professionals must have safeguards and procedures built into their systems that satisfy the HIPAA Security Rule. This rule, in particular, ensures that all patient information is protected and only disseminated to authorized individuals or entities privy to the confidential patient information. For an automated medical transcription service like Portiva, the information we receive is only for our eyes, the hospitals that contract us, and the doctors sending the patient notes and information for transcription.

For hospital transcription services, outsourcing them to another company may help to free up time in their doctor’s busy schedule for more one-on-one time with patients. However, it would help if you had assurances that the company you are outsourcing to is fully HIPAA compliant. Any business associate of a hospital must be in full HIPAA compliance, and no identifying demographic related information must be shared with outside entities. 

How Portiva Stays HIPAA Compliant

To stay compliant with the HIPAA Security Rule, Portiva works diligently to ensure that all of the information shared with us by our partner hospitals stays under the purview of those assigned to that project. We ensure that the data is protected and will never share it with anyone who does not have the proper authorization to see it. Our medical transcription dictation services help hospitals stay organized and better prioritize who needs which kind of help. The following video provides insight into our commitment to stay HIPAA compliant:

If you need a HIPAA compliant transcription service for your practice, contact Portiva today! Our medical transcription services deliver 98% accurate transcriptions for you and your team!